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Ralston Recruitment are recruiting for 2 SALES ADMINSTRATOR roles located in Aspley and Bulimba.
Role 1: Sales Administrator – Real Estate (Intermediate Level)
Location: Bulimba
Salary: $70,000 – $75,000 + Super
Experience: Minimum 2 years in real estate sales administration
Certification: QLD Certificate of Registration – Essential
About the Role:
Join a high-performing real estate team in Bulimba as a Sales Administrator, supporting a high performing sales agent with end-to-end property transaction coordination. This is a pivotal back-of-house role requiring exceptional organisation, accuracy, and client communication skills.
What you will be doing:
- Prepare listing documentation, agency agreements, and compliance files
- Coordinate marketing campaigns including photography, floorplans, copywriting, and online uploads
- Schedule and manage open homes, buyer appointments, and auction timelines
- Liaise with solicitors, buyers, vendors, and service providers to ensure seamless transactions
- Prepare weekly vendor reports and campaign updates
- Maintain accurate CRM records (PropertyMe, VaultRE or similar)
- Create prospecting call lists and prepare/send prospecting letters
- Coordinate and schedule team social media content
- Prepare Open for Inspection packs and attend in-room auctions for support
- Assist with post-sale client care (settlement gifts, anniversary cards, etc.)
- Current QLD Real Estate Salesperson Certificate of Registration
- Minimum 2 years' experience in a real estate sales support role
- Strong understanding of Queensland’s property sales process
- Proficiency with CRM systems, REIQ documents, and compliance workflows
- Excellent communication, time management, and organisational skills
- A proactive and collaborative team player
Location: Brisbane, QLD
Salary: $60,000 – $80,000 + Super (based on experience)
Experience: 6 months to 2 years in a real estate or property admin role
Certification: QLD Certificate of Registration – Required
Other Requirements: Current driver’s licence & reliable vehicle
About the Role:
This is a dynamic and varied Sales Administrator position suited to someone early in their real estate career, with room to grow in a supportive and busy environment. You’ll be supporting day-to-day sales operations and helping ensure clients receive a premium experience.
What you will be doing:
- Manage the agent’s daily operations and administrative tasks
- Process sales contracts, listings, and settlements
- Coordinate appointments, client meetings, and diary management
- Handle buyer follow-up and provide consistent, high-touch communication
- Prepare marketing materials, appraisal kits, and prospecting letters
- Manage and update social media content and web listings
- Support at open homes, inspections, and photoshoots during the week
- Maintain and update the CRM (Rex, PropertyMe preferred but not essential)
- Liaise with solicitors, buyers, sellers, landlords, and tenants
- 6 months - 2 years of experience in real estate or property admin
- Current QLD Real Estate Certificate of Registration
- Driver’s licence and reliable vehicle – essential
- High attention to detail and strong multi-tasking skills
- Ability to build rapport with clients and communicate professionally
- Tech-savvy with a can-do attitude
Contact: Kasey Young on 0488 790 408
Email: Your application to Write to the company
